Parent Portal for Martial Arts Schools
Give every family one place to follow their kids' training. In the ClubTide parent portal, parents see the schedule, attendance, current belt and progress, register for belt tests, pay invoices by card and sign waivers, all from their phone and without waiting on the front desk.
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Fewer questions at the front desk, happier parents
In a school full of kids, parents are your real customers. They want to know when the next class is, whether their child actually showed up on Tuesday, what belt comes next and when the test is, and how much they owe. Without a portal, every one of those questions becomes a phone call, a text or a conversation at the door while you are trying to start class.
The ClubTide parent portal answers those questions before they are asked. It is built mobile-first, because that is where parents read everything, and it shows the same information your staff sees, limited to their own children.
Because the portal is connected to attendance, belts and billing, there is nothing extra to maintain. When a coach checks a student in or records a promotion, the parent sees it.
All of a family's children in one place
Parents sign in once and see every child in the family, even when siblings train in different groups or programs. Children never need their own accounts; the parent is the one who signs in.
Access is by invitation: your school invites the guardian, who sets a password or signs in with Google. Parents only ever see their own family.
- Every child in the family on one screen
- Invitation from the school, sign-in with password or Google
- Parents see only their own family
Schedule and attendance history
Each child's page shows their upcoming classes and their attendance history. Parents can check that their child made it to class and see how regularly they have been training. When a class is moved or cancelled, families get a notification, and schedule notices are always sent.
- Upcoming classes for every child
- Attendance history, class by class
- Notifications about moved or cancelled classes
Belt progress and belt test sign-up
Parents see their child's current rank and progress toward the next belt, including the curriculum they are working on. When your school invites a student to a belt test, the parent gets an email and registers from the portal before the deadline.
If the test has a fee, registration adds it as an invoice the family can pay online right away. Declining the invitation is just as easy, and an unpaid testing fee is voided.
- Current belt, progress and curriculum
- Belt test invitations with registration from the portal
- Testing fees invoiced and payable online
Invoices, online payments and autopay
Parents see every invoice with its status, pay by card on a secure Stripe-hosted page and download receipts. The money goes straight to your school's own Stripe account.
If your school offers autopay, parents can save a card and have new invoices charged automatically, and stop autopay from the portal whenever they want. ClubTide never stores card numbers, only the card brand and last four digits for display.
- Invoices, card payments and receipts
- Save a card for autopay, or stop it anytime
- Card details handled by Stripe, never stored by ClubTide
Waivers, consents and privacy requests
Parents sign your waivers and consent forms in the portal, and can see what they have signed. When a form changes and needs to be accepted again, they are asked right there. Consents such as photo permission can also be withdrawn from the portal.
Parents can download a copy of their child's data and send privacy requests to the school, which helps you meet GDPR obligations without paperwork.
- Sign waivers and consent forms online
- Withdraw consent where the form allows it
- Data export and privacy requests for each child
Notifications parents actually control
Families who use the portal get important news by email and in the app: invoices, payments, schedule changes, belt test invitations and promotions. Parents choose which categories of messages they want, while billing and schedule notices are always delivered.
Each parent picks their language, English or Romanian, and your school's logo and color appear throughout the portal.
- Email and in-app notifications
- Per-category preferences for each parent
- Your school's branding and each parent's language
Get families into the portal in minutes
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1
Add families
Import them from CSV, add them by hand or approve online registrations.
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2
Invite the parents
Each guardian gets an email invitation to set up their portal access.
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3
Let the portal answer
Schedules, attendance, belts and invoices stay up to date on their own.
The portal shows what the rest of ClubTide records
Everything parents see comes from attendance, belt tracking, billing and your member records. Explore those features, or see how the portal fits your style.
Do parents need to install an app?
No. The portal is a mobile-friendly web app that works in any phone browser. Parents open the link from their invitation and sign in.
How do parents get access?
Your school invites each guardian by email. They set a password or sign in with their Google account and see only their own family.
Can parents pay tuition in the portal?
Yes. Parents pay invoices by card on a secure Stripe page, download receipts and, if your school allows it, save a card for autopay.
Can parents sign up for belt tests?
Yes. Invited students appear in the portal, where parents register before the deadline. A testing fee, if there is one, becomes an invoice they can pay online.
Can children have their own login?
No. Children are never users in ClubTide. The parent signs in and sees all of their children in one place.
Spend less time on spreadsheets and more time on the mat
Set up your club in two minutes and try every feature free for 14 days.
No credit card required to sign up.