Sports club management software for youth teams
ClubTide is sports club management software for clubs that coach kids and teens: soccer, swimming, gymnastics, tennis, basketball or track. Organize age groups, track practice attendance, collect dues online and keep every parent informed.
14-day free trial · no credit card · cancel anytime
What ClubTide fixes
- Paper attendance sheetsCoaches write attendance on sheets that get lost or reach the office weeks late.
- Dues that are hard to trackDozens of families, sibling discounts, cash and transfers, all in one spreadsheet.
- Messages lost in group chatsOne cancelled practice means posting in five different group chats.
- Paper registration formsDetails are retyped by hand and signed consents are hard to keep track of.
Age groups, coaches and locations
Programs are free text, so you can set up any sport or division. Inside each program you create groups such as U9, U11 or high school, each with a coach, a location and a capacity.
- Groups with a roster limit and assigned coaches
- Multiple fields, pools or facilities
- Families with several kids in different groups
- Custom fields such as uniform size
Practice schedules and attendance
Your weekly schedule creates practices automatically. Coaches take attendance from their phone at the field, and you see right away who shows up and who is missing.
- Quick check-in by group, right from the sideline
- Moved or cancelled practices with family alerts
- Attendance history and rate for every athlete
- Attendance reports by group and date range
Youth sports club payments, handled
Set up your dues once and ClubTide invoices every month. Parents pay by card in the portal and the money lands directly in your club's Stripe account.
- Monthly or other billing periods
- Percentage discounts and temporary pauses
- Optional autopay on a saved card
- Past-due tracking plus cash and check payments
Online registration and consent forms
Share your registration link or add it to your club website. Parents fill in the details and accept your forms, and you approve each sign-up in one click.
- Custom fields on every form
- Privacy consent and waivers signed online
- Approval creates the family, athletes and group
- Versioned consent forms with PDF copies
Parent portal and announcements
Parents get their own portal on their phone with schedules, attendance and payments. You send announcements to the whole club or to specific groups.
- Email and in-app notifications
- Announcements for a group or the whole club
- Parents choose which messages they receive
- Invoices and payments one tap away
Run a martial arts program too?
If you work with belts, ranks or levels, ClubTide includes a full ranks and testing module in the same subscription.
Does ClubTide work for a youth soccer club?
Yes. Create a soccer program with age groups, assign coaches and fields, and attendance and dues work just like any other sport.
Can one club run several sports?
Yes. Add as many programs as you like, for example soccer, swimming and gymnastics, each with its own groups, coaches and schedule.
Do I have to use belts and testing?
No. The ranks module is optional. If your sport has no formal levels, simply leave it unconfigured.
How do I see who hasn't paid?
Invoices still unpaid after the grace period are marked past due, and the past-due list shows you the families with a balance right away.
Spend less time on spreadsheets and more time on the mat
Set up your club in two minutes and try every feature free for 14 days.
No credit card required to sign up.