Every feature a modern gym or sports club needs
ClubTide covers the day-to-day work of running a club, from signing up a new student to collecting tuition and promoting them to the next belt. Here is what every plan includes.
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Member, family and guardian records
Every student has a complete profile linked to their family. Parents or guardians are the contact for billing and emergencies, each with their own language and notification preferences.
- Clear statuses: trial, active, paused, inactive, archived
- Custom fields for anything else you track
- Medical details visible only to authorized staff
- CSV import with column matching and duplicate detection
Class schedules and attendance tracking
Build your weekly schedule by program, group and location, and classes show up on the calendar automatically. Move or cancel a session and families are notified.
- Fast check-in: present, absent, excused, late, trial
- A Today screen with each coach's classes
- Attendance history and stats for every student
- Coaches only see the groups they teach
Belt tracking software with curriculum and testing
Build your own rank systems or start from a template. Set requirements for each rank and ClubTide shows who is ready. Promotions are always approved by a coach.
- Belts with stripes or other in-between markers
- Curriculum sections and skills with per-student progress
- Requirements: classes attended, months at rank, age, skills
- Belt tests with invitations, portal sign-up, results and bulk promotion
Recurring billing and online payments
Create membership plans, assign them to students and let ClubTide invoice every period. Card payments run through Stripe into your club's own account.
- Membership plans, percentage discounts and pauses
- Online card payments and optional autopay on a saved card
- Cash, check and bank transfer payments, receipts and refunds
- Past-due tracking that never locks students out of class
A mobile-friendly parent portal
Parents sign in to their family portal and find everything about their kids without waiting on the front desk.
- Children, schedule and attendance history
- Current rank, progress and belt test sign-up
- Invoices, online payments and a saved card for autopay
- Signed waivers and notification preferences
Registration forms, waivers and privacy tools
Publish a sign-up form with its own link and review each submission. On approval, ClubTide creates the family, guardian, students and signed consent for you.
- Public forms with custom fields and privacy consent
- Versioned waivers and consent forms with PDF copies
- Data export, anonymization and retention rules
- An audit log of important actions
Announcements and email or in-app notifications
Send announcements to the whole club or to specific groups. Important notices go out automatically by email, and in the app for families using the portal.
- Announcements with a target audience
- Alerts for cancelled classes, invoices and payments
- Belt test invitations and promotion news
- Parents choose which message categories they receive
Dashboard, reports, staff roles and security
The dashboard gives you the state of your club at a glance, and reports go deeper. Every staff member gets exactly the access they need.
- Dashboard with members, attendance and revenue
- Reports on attendance, members and payments
- Roles: owner, admin, coach, front desk
- Two-factor sign-in for staff
Plus a few extras in every plan
English and Romanian
Each user picks their language, and emails to parents go out in theirs.
USD or RON
Amounts and invoices in your club's currency, with 12- or 24-hour time.
Your club's branding
Your logo and color in the app, the parent portal and your sign-up forms.
Guided setup
A getting-started checklist helps you set up the whole club on day one.
See how these features fit a martial arts gym or a youth sports club or soccer academy, then check out our simple monthly pricing.
Spend less time on spreadsheets and more time on the mat
Set up your club in two minutes and try every feature free for 14 days.
No credit card required to sign up.