Dojo management software with belt tracking built in
ClubTide is dojo management software that understands belts: rank systems with stripes, clear promotion requirements, belt tests you run from the app, attendance tracking for martial arts classes and a portal where parents follow their kids' progress.
14-day free trial · no credit card · cancel anytime
Sound familiar?
- Who is ready to test?You count check-ins on paper and try to remember how long each kid has held their current belt.
- Tuition tracked by handAt the start of every month you are chasing who paid, who has a sibling discount and who skipped a month.
- The same parent questionsWhen is the test, what belt comes next, did my kid make it to class on Tuesday?
- Waivers in a filing cabinetSigned waivers live in binders and are hard to find when you actually need one.
Rank systems with stripes for any style
Build your style's belt system or start from a template for karate, judo, taekwondo, Brazilian jiu-jitsu (adults and kids) or Qwan Ki Do, then make it your own.
- Colors, order and stripes for every rank
- Several systems in one gym, such as adults and kids
- A full rank history that cannot be edited after the fact
- Curriculum sections and skills for every rank
Readiness calculated, promotions decided by you
Set the requirements for each rank. ClubTide tracks attendance and progress and shows who meets them, but never promotes anyone automatically.
- Minimum classes attended and months at the current rank
- Minimum age and required curriculum skills
- A ready-to-promote list for every group
- Individual or bulk promotion with a single confirmation
Belt tests run from the app
Create the test, pick candidates and send invitations. Parents sign their kids up in the portal, and after the test you record results and promote from one screen.
- Email invitations with date, location and testing fee
- Portal sign-up with a deadline and capacity
- Testing fee added to the family's invoice
- Results and bulk promotion after the test
Attendance tracking for martial arts, right on the mat
Coaches open the class on their phone and check students in within seconds. Every class counts toward the next belt automatically.
- Present, absent, excused, late or trial
- Coaches only see their own groups
- Attendance stats for every student
- Moved or cancelled classes with family notifications
Tuition, testing fees and online payments
Monthly memberships create invoices automatically, and parents pay by card in the portal straight into your gym's Stripe account. Cash is just as easy to record.
- Percentage discounts, for example for siblings
- Optional autopay on a saved card
- Past-due accounts at a glance
- Receipts and payment history for every family
Coach other sports too?
Plenty of gyms run more than martial arts. ClubTide works just as well for any sport, and pricing depends only on your member count.
Can I set up my own style's belt system?
Yes. Start from a template (karate, judo, taekwondo, Brazilian jiu-jitsu, Qwan Ki Do) or build one from scratch with your own colors, order and number of stripes.
Does ClubTide promote students automatically?
No. The app shows who meets the requirements, but every promotion is confirmed by a coach or an admin.
Can parents sign up for belt tests themselves?
Yes. You send invitations from the app and parents register their child in the portal before the deadline. The testing fee appears on the family's invoice.
Can I run separate systems for kids and adults?
Yes. A gym can have several rank systems, each with its own curriculum and requirements.
Spend less time on spreadsheets and more time on the mat
Set up your club in two minutes and try every feature free for 14 days.
No credit card required to sign up.